Database of translators and interpreters

Information regarding the processing of your data in accordance with Art. 13 of the European General Data Protection Regulation (GDPR)

References to statutory provisions refer to the European General Data Protection Regulation (GDPR) and to Hesse Data Protection and Freedom of Information Act (Hessisches Datenschutz- und Informationsfreiheitsgesetz, hereinafter “HDSIG”) or to the comparable provisions of the relevant federal statutes and statutes of the federal states in the relevant applicable version.

General information

Area of application

This privacy policy information applies to the database of translators and interpreters provided on the internet by the federal-state justice departments and to the personal data collected via these websites. For websites of other providers to which reference is made, for example, by links, the privacy policy information and declarations there apply.

Under Art. 4 GDPR, personal data are all information relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

Control

Personal data are processed in the database of translators and interpreters. The federal-state justice departments are joint controllers under Art. 26 GDPR and Section 39 HDSIG for the joint operation of the database of translators and interpreters. The steps in the process under joint control are the access for research to the central application, the display of meta data and contents within the database of translators and interpreters and the provision of contents as the result of the access for research combined with the option of downloading and printing.

For all other steps in the process, in particular the admission[1] of translators and interpreters to the database, the storage and processing of personal data in the filing systems of the authority competent in each case for registration, sole controller is this registration authority for the purpose of Art. 4, No. 7 GDPR.

As part of the joint control, the state of Hesse justice department is responsible for processing the data within the infrastructure provided for the operation of the database of translators and interpreters, including the implementation of all necessary technical and organisational measures. The state of Hesse justice department concludes an agreement on processing under Art. 28 GDPR or Section 3 (2) HDSIG with the serviceprovider assigned, Hesse Centre for Data Processing (Hessische Zentrale für Datenverarbeitung, “HZD”). Otherwise the federal-state justice departments are each responsible in the area of joint control for the data originating from their jurisdiction.

Official Data-Protection Officer

The official data-protection officer (Datenschutzbeauftragter) of Hesse Ministry of Justice and for the Rule of Law (Ministerium der Justiz und für den Rechtsstaat) as coordinator can be contacted via Hesse Ministry for Justice and for the Rule of Law, Datenschutzbeauftragter, Luisenstraße 13, 65185 Wiesbaden, datenschutzbeauftragter@hmdj.hessen.de.

Hosting

The internet service is hosted by Hesse Centre for Data Processing (Hessische Zentrale für Datenverarbeitung, “HZD”) as technical service-provider on behalf of the state of Hesse federal-state justice department and according to its instructions.

Purpose and Legal Basis of Data Processing

Your data are processed for performance of the tasks of the relevant federal-state justice department. Legal basis of data processing, unless more specific legal principles are applicable, is Art. 6 (1) Sentence 1 letter e. GDPR in conjunction with Section 3 (1) HDSIG.

Processed Data

Translators and Interpreters

Personal data of translators and interpreters stored or processed in the database are provided to users of this website for information purposes with the aid of the search function. There is no provision to third parties going beyond this, i.e. there is no further automatic processing of the data.

User Data

For every request for an internet file, the following access data are stored with Hesse Centre for Data Processing (HZD) for statistical evaluation by employees of the federal-state justice department or the HZD:

• the site from which the file was requested,
• the name of the file retrieved,
• the date and the time of the request,
• the quantity of data transferred,
• the access status (file transferred, file not found, etc.)
• the type of access (GET, POST),
• the description of the browser used or the operating system used,
• the anonymised IP address of the requesting computer,
• the session ID,
• cookies absolutely necessary for technical purposes

The website may use cookies or JavaScript. Each user can switch off the use of these functions by adjusting the settings of the browser program. There is no transfer of your data to third countries. No automated decision-making takes place.

Your Rights

Where the federal-state justice departments process your personal data, you have the following rights as data subject which arise in particular from Art. 15 to 18, 21 GDPR:

Right of Access

Under Art. 15 GDPR, you can demand information about your personal data processed by the relevant federal-state justice department. In your application for information, you should specify exactly what you wish to know in order to facilitate the compilation of the necessary data. Please note that your right to information is restricted by the provisions of Section 24 (2), Section 26 (2) and Section 33 HDSIG.

Right to Rectification

If the information concerning you is not or no longer correct, you can require rectification under Art. 16 GDPR. If your data are incomplete, you can require their completion.

Right to Erasure

Subject to the requirements of Art. 17 GDPR and Section 34 HDSIG, you can demand the erasure of your personal data. Your right to erasure depends, inter alia, on whether your personal data are still required by us to perform our statutory duties.

Right to Restriction of Processing

Under the stipulations of Art. 18 GDPR, you have the right to require a restriction of the processing of your personal data.

Right to Object

Under Art. 21 GDPR, you have the right to object to the processing of your personal data on grounds relating to your personal situation. Nevertheless, the federal-state justice departments cannot always comply, for example, if the federal-state justice departments are obliged to processing in order to perform official duties under a legal regulation as defined in Section 35 HDSIG.

Right to Complaint

If you are of the opinion that data-protection regulations have not been adhered to in the processing of your data, you can contact the responsible supervisory authority of the coordinating state of Hesse justice department to lodge a complaint

This is the Hesse Officer for Data Protection and Freedom of Information, (Hessischer Beauftragter für Datenschutz und Informationsfreiheit), Gustav-Stresemann-Ring 1, 65189 Wiesbaden, Tel. 0611/ 1408-0. You will find general information on the subject of data protection, inter alia, on the website of the Hesse Data Protection Officer: www.datenschutz.hessen.de

Footnotes

1. Registration involves identification of the applicant and the entry of the data of the translators and interpreters into the database.